Need some help?

We offer event management services encompassing everything you need to put on a small event or a multi-day, multi-track large conference. We understand the issues involved, and we can help make your event the best it can be by increasing attendance and revenue.

Expos, Demos, and Vendors

We can show you how to recruit more vendor support through expos, showcases, and sponsorships. We can automate the process for you with an online registration site for the event and allow vendors to access attendees through bar coded badges, smartphone apps, and social media.

Don't have the time?

We know most association boards, and committees are volunteer positions and all of you have day jobs that are very important. We handle all of the logistics and business aspects of your event so you can focus on your members and the goals for your association.

The latest technologies...

We can bring to bear the latest technologies, including web based management of the entire process. This includes marketing and registration of both attendees and vendors and automated certificates for attendees after the conference is over. We can also provide automated class check-in via touch screen kiosks, instructor and class reviews in real time, and last minute scheduling changes per attendee in our smartphone app.

Making sure an event runs smoothly is a goal that, if unmet, leads to frustration among attendees and exhibitors alike. Rally Point Alpha can streamline event processes to ensure satisfaction for everyone involved.

In addition to making sure the event runs without any issues, it is also important to collect pertinent data from your attendees. By using scannable barcodes on badges, our system lets you know who attended which seminars and classes. This data is critical for certification requirements and marketing for future events.

Working behind the scenes, Rally Point Alpha can support all facets of your event—from marketing materials to mapping out locations within the exhibition hall for vendors, exhibitors, and speakers. From the large scale logistics to small details, such as making sure projectors and TVs are available for lectures, our team will bring the elements together for you.

Rally Point Alpha can give your event the professional image and management that will take your association to new levels of success, as well as increase awareness and participation. We provide the following services:

Event Website

  • Fully functioning event website with smart phone capability
  • Social media links and services (Facebook, Twitter, LinkedIn, etc.)
  • Full online registration services for both attendees and vendors
  • Selection of classes, tracks, and items or purchasing of services
  • Web store services available
  • Accept credit cards, checks, and agency PO’s

On-site Retail Store

  • Complete store management
  • Branding options
  • Creation of event sale items (shirts, hats, knives, notebooks, etc.)
  • Merchandise sales from multiple vendors, including your own
  • Tracking of sales and inventory
  • Accept Credit/Debit Cards
  • Coupons/member discounts
  • Membership renewals

Event Administration

  • On-site registration and check-in, information
  • Automated kiosks and class check-in
  • Personnel to run event functions
  • Scheduling and transitions during event
  • Vendor Recruitment and Administration
  • Vendor registration on website and tracking
  • Multiple forms of payments
  • Expo hall area layouts and vendor assignments
  • Custom sponsorship packages

Smartphone & Tablet App

  • Registration functions
  • Schedule of events
  • Social media links
  • Ad banners
  • Speaker bios
  • Event maps
  • Attendee interaction

Location Management

  • Create an RFP and submit to conference centers, hotels, & resorts around the world for bidding on your business
  • Complete management of attendee room blocks, catering, classrooms, ballrooms, traffic flow, and contract supervision
  • Get the best rates on rooms, catering, AV

Event Reporting & Analysis

  • Full tracking of every aspect of the event from attendees and vendors
  • Email response statistics, item sell through, class success
  • Analysis of what worked and what didn’t
  • Profit & Loss
  • Instructor reviews

Vendor Services

  • Raffles, auctions, etc.
  • Additional event sponsorships (dinners, meetings, special events)
  • Give vendors attendee contact info for their marketing
  • Vendors can scan badge bar codes for contact info as well

Event Marketing

  • Production of banners, flyers, email marketing, web marketing
  • Event brochures and program guides
  • Special event planning (i.e., sports tie-ins, dinners, tours)

Speaker Management

  • Maintain a speaker contact database across events
  • Track classes and attendance
  • Allow speaker to communicate with attendees
  • Upload documents and presentations for distribution
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